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Premjith B P K


Premjith leads the Digital Marketing team at Aufait Technologies, a top-notch SharePoint development company. He also heads the SEO team at Mindster, a frontier mobile app development company in India.

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SharePoint 2016 Architecture & SharePoint Services

Dec 05, 2018

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With the launch of SharePoint 2016, you are looking toward the new platform and is checking to decide if it is apt for your company. At one time, the most recent version of Microsoft's on-premises platform was your only option for an upgrade, yet with the rise of cloud and hybrid computing, those days are a gone long back. Presently, you have a lot of choices to choose from– and one of them is most likely the best fit.

However, which SharePoint service is ideal for you? Not all organizations have the same requirements. The type of service you select, regardless of whether it is SharePoint 2016, Office 365 – SharePoint Online, or a hybrid type, will have a tremendous difference. It is necessary that you realize what those differences are, the manner by which to choose the right model that fits your requirements, and how the most recent improvements in SharePoint 2016 will factor into this choice. Microsoft has announced several improvements in SharePoint 2016 that benefit business users and operational staff.

Cloud Compared with On Premises

Before we plunge into the alternatives available to you, let’s find the difference between on-premises SharePoint and a cloud offering, or Software as a Service (SaaS). The following diagram differentiates on-premises (SharePoint 2016) and SaaS (e.g. Office 365 – SharePoint Online).

Choices Available to You

Coming up next are the most widely recognized alternatives accessible to associations for sending SharePoint:

SharePoint 2016 – This is the SharePoint version most of us are familiar with: SharePoint physically dwells inside the company’s on-premises data center. The information dwells inside the company’s walls, servers are physical or virtual, and your company’s operations team oversees the platform. Hardware (servers, storage, and system) is either bought or rented from your hardware vendor(s) and software is obtained under a licensing agreement with Microsoft.

Office 365 – Is a rich offering of Office applications like SharePoint Online, Exchange Online, Word Online, PowerPoint Online, Excel Online, Delve (for front end search), OneNote, and Sway (to make interactive documents). As a SaaS offering, Microsoft owns and manages the platform, which consists of the data centers, and servers as well as storage, network and management tools. Your company administers access, licensing and manages data.

SharePoint Online – This is the standalone version of SharePoint from Microsoft. This offers only the SharePoint unlike the Office 365 which include the full suite. Like Office 365, Microsoft owns and manages the platform, which incorporates the data centers, storage and servers, network and management tools. Your company administers access, licensing and manages data.

Hybrid– This is the mix of SharePoint 2016 and SharePoint online. Your organization has an on-premises installation of SharePoint 2016 along with a SharePoint Online tenure.


To begin, you have to gather the requirements and collect supporting materials that will empower you to structure your company’s SharePoint environment. As you handle the work ahead, you will connect with a variety of individuals that will help you to figure out which option is best for your company. You shouldn't hope to get all the data you require by your own– you'll have to work with different partners to document what is available and make what isn't available.

Here's how you do so in four steps:

1. Build Your Team

Before you start the gathering and designing process, you should set up a team that will add to both the analysis of and choice with respect to which option is the best. Your group should include delegates from the following:

  • Business

  • Security and Data Managers

  • IT

  • Third-party

  • Governance

2. Gather the Necessary Information

As you can see, your company has numerous choices for SharePoint deployment, it's not only technology choice – it's making an informed decision so your company accomplishes the expected results. The following steps will enable you to gather the data required, present the required decisions, and get purchase in order to make an informed decision.

3. Settle on the Decision

Once you learn about your options, gather requirements, design an operational plan, and gain partner buy-in, how would you choose what's next.


Furnished with the data above, you should be able to start to work through the process of finding out which SharePoint option is best for you. Most importantly, your company must do its homework to decide compliance and data security policy as well as business, technical, and operational requirements. When you have finished this work with the appropriate parties in your company, the decision procedure will become more clear and easier to sell.